Requisition ID 15159BR
Title Records Coordinator
Job Description PURPOSE:
The Records Coordinator provides support for the NNI (Novo Nordisk Inc) Records Management Program. Supports line of business (LOB) regarding archiving, legal holds, life-cycle records maintenance, SOP’s and all other functions related directly or indirectly to the records management process locally and globally.
RELATIONSHIPS:
Reports directly to the Records Manager NNI. This role requires frequent communication with Global Records Management Center (RMC) in corporate HQ and LOB across the home office.
Internal relationships can include all teams supporting LOB at NNI.
External relationships include offsite record storage and imaging vendor.
ESSENTIAL FUNCTIONS:
Assist with operations of the local file rooms:
• Scanning files to the shelf
• Scanning boxes to the shelf
• Pulling boxes /files as requested LOB
• Generating reports as needed
Enter pertinent information into the records management database:
• Data entry inputs for creation of boxes and files
• Data entry edits on existing records.
• Quality tracking reports to ensure data integrity
Coordinate box and or file storage and retrieval from offsite storage vendor:
• Place orders through offsite storage vendors portal
• Confirm completion of order
• Deliver records to LOB requestor
PHYSICAL REQUIREMENTS:
• Approximately __5___% overnight travel
• Flexibility to ensure coverage of multiple file rooms in 2 buildings
• Must be able to bend, stoop lift, push/pull and move heavy packages and record storage boxes weighing up to 50 lbs; stand and walk continuously over an extended period of time.
DEVELOPMENT OF PEOPLE:
N/A
KEY SUCCESS FACTORS: EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS
• Education Level -High School Diploma required
• Experience Level - Minimum of 2 years general administration, records management or data entry
• Experience - with Word, Excel and Outlook
• High attention to detail
• Specific or technical job skills-Quick learner, must have a high degree of integrity and be able to maintain confidentiality, good written and verbal communication skills,
• Knowledge of record management systems specifically OmniRIM is a plus
Department LPQ - LEGAL - LITIGATION (2a)
Position Location US - Princeton, NJ
City Princeton
State/Provinces US - NJ
Degree Required High School Education Required
Title Records Coordinator
Job Description PURPOSE:
The Records Coordinator provides support for the NNI (Novo Nordisk Inc) Records Management Program. Supports line of business (LOB) regarding archiving, legal holds, life-cycle records maintenance, SOP’s and all other functions related directly or indirectly to the records management process locally and globally.
RELATIONSHIPS:
Reports directly to the Records Manager NNI. This role requires frequent communication with Global Records Management Center (RMC) in corporate HQ and LOB across the home office.
Internal relationships can include all teams supporting LOB at NNI.
External relationships include offsite record storage and imaging vendor.
ESSENTIAL FUNCTIONS:
Assist with operations of the local file rooms:
• Scanning files to the shelf
• Scanning boxes to the shelf
• Pulling boxes /files as requested LOB
• Generating reports as needed
Enter pertinent information into the records management database:
• Data entry inputs for creation of boxes and files
• Data entry edits on existing records.
• Quality tracking reports to ensure data integrity
Coordinate box and or file storage and retrieval from offsite storage vendor:
• Place orders through offsite storage vendors portal
• Confirm completion of order
• Deliver records to LOB requestor
PHYSICAL REQUIREMENTS:
• Approximately __5___% overnight travel
• Flexibility to ensure coverage of multiple file rooms in 2 buildings
• Must be able to bend, stoop lift, push/pull and move heavy packages and record storage boxes weighing up to 50 lbs; stand and walk continuously over an extended period of time.
DEVELOPMENT OF PEOPLE:
N/A
KEY SUCCESS FACTORS: EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS
• Education Level -High School Diploma required
• Experience Level - Minimum of 2 years general administration, records management or data entry
• Experience - with Word, Excel and Outlook
• High attention to detail
• Specific or technical job skills-Quick learner, must have a high degree of integrity and be able to maintain confidentiality, good written and verbal communication skills,
• Knowledge of record management systems specifically OmniRIM is a plus
Department LPQ - LEGAL - LITIGATION (2a)
Position Location US - Princeton, NJ
City Princeton
State/Provinces US - NJ
Degree Required High School Education Required